Privacy Statement on the protection of personal data
(pursuant to art. 13 of Regulation (EU) 2016/679

You are invited to participate in a study that addresses the design of a matchmaking system to ease the access to resources on the EU AI-on-Demand platform carried out in the Department of Computer Science and Engineering of Alma Mater Studiorum – Università di Bologna, in collaboration with UNIVERSITY COLLEGE CORK – NATIONAL UNIVERSITY OF IRELAND, CORK, UNIVERSITAT POLITECNICA DE CATALUNYA, HUAWEI TECHNOLOGIES DUESSELDORF GMBH, TECHNISCHE UNIVERSITEIT EINDHOVEN, BONSEYES COMMUNITY ASSOCIATION, FUNDINGBOX ACCELERATOR SP ZOO, ISTITUTO NAZIONALE DI FISICA NUCLEARE, TILDE SIA, STICHTING EGI, THALES SIX GTS FRANCE SAS.

Pursuant to art. 13 of Regulation (EU) 2016/679 (General Data Protection Regulation), please note that Alma Mater Studiorum – University of Bologna is the Data Controller and will process your personal data in compliance with the requirements of Regulation (EU) 2016/679 (General Data Protection Regulation) and Decree 196 dated 30 June 2003 as amended (Data Protection Code).

Parties involved in processing

Purposes and methods of processing

Your personal data and, in particular, the data relating to basic personal information, high-level company information, industrial use cases that may be (or have been) addressed using AI, and basic information about their solution (when available), will be processed by specifically authorised persons, both with and without the use of automated equipment, for the following purposes:

(A) Participation in the research and related operations and activities

If you give your consent to participate in the study in question, some of your personal data will be collected through online survey accessible at the address https://stairwai.nws.cs.unibo.it/bcq

Information you will provide will be processed by University of Bologna, which will replace any identification data with a code. Please note that your data will be subject to anonymisation only after 3 years, since, over the period of time:

  • you will be asked to answer a further questionnaire [or interview, or participate to a focus group] that will be compared and elaborated also in the light of the answers already provided;
  • it is in the interest of the University to be able to contact you again in order to deepen some aspects of the research or ask for clarifications on the answers you provided to the online questionnaire;
  • it is in the interest of the University to be able to contact you again if you have expressed the will to participate in the beta-testing program of the matchmaking system

Data without identification details may also be communicated to third parties for research purposes. In particular, the data may be communicated to UNIVERSITY COLLEGE CORK – NATIONAL UNIVERSITY OF IRELAND, CORK, UNIVERSITAT POLITECNICA DE CATALUNYA, HUAWEI TECHNOLOGIES DUESSELDORF GMBH, TECHNISCHE UNIVERSITEIT EINDHOVEN, BONSEYES COMMUNITY ASSOCIATION, FUNDINGBOX ACCELERATOR SP ZOO, ISTITUTO NAZIONALE DI FISICA NUCLEARE, TILDE SIA, STICHTING EGI, THALES SIX GTS FRANCE SAS.

The data collected and stored for the realization of the study in question, will be kept for 10 years.

(B) Data storage for future research activities

Considering that new discoveries could indicate unprecedented research opportunities for researchers or allow further studies and research on particular data for the study in question, you may allow prolonged storage of your data in a non-anonymous form for a period of time up to 10 years from the conclusion of this study for possible future research activities and, if necessary, to contact you again to let you express, if it deems it, a new specific consent for a new research.

If, on the other hand, you refuse to consent to the processing described herein, your data will be deleted or made anonymous immediately upon expiry of the storage term indicated in point (A).

(C) Conservation for administrative purposes

Your data will also be processed for administrative accounting purposes and kept for the time strictly necessary for the pursuit of these purposes, except for the ten-year period to ensure the fiscal, accounting and administrative requirements required by law and, possibly, longer terms, not determinable a priori, as a consequence of different conditions of lawfulness of the treatment (for example, legal actions that make the treatment necessary for over ten years).

Legal basis and nature of the provision of data

The legal basis of the treatments referred to in point (A) described above lies in the consent, pursuant to art. 6, first paragraph, lett. a) of the Regulation (EU) 2016/679 (General Regulation on Data Protection). The consent to the processing for the purposes described above is optional.

However, it is specified that the provision of data for the purposes referred to in point (A) is not mandatory but is essential for the achievement of the purposes described. The refusal to grant them will not allow you to participate in the study in question (point A).

The provision of data for the purposes referred to in point (B) is optional, not deriving from a regulatory obligation, but it is necessary to allow data to be stored for a longer period than that provided for the conclusion of the present study for possible future research activities and, if necessary, to contact you again to let you express, if it deems it, a new specific consent for a new research. Failure to provide the data for these purposes will have the sole consequence of being unable to implement the last described.

The provision of data for the purposes referred to in point (C) is necessary to comply with legal obligations regarding the conservation of administrative and accounting documents. In this case the legal basis can be found in the art. 6, paragraph 1, lett. c) and e), of Regulation (EU) 2016/679.

Rights of the Data Subject

Without prejudice to the limitations placed on exercise of the rights of data subjects by arts. 2-undecies and 2-duodecies of the Data Protection Code (Decree 196/03), you, as a participant in this study and therefore a data subject, may exercise the rights granted pursuant and consequent to arts. 15-21 of the Regulation, including the right to request access to your personal data and its rectification or erasure, as well as to restrict the processing of your data, object to its processing and request its portability.

Please note that any consent given by you is given freely and may be revoked at any time, without any penalties or adverse effects, and without prejudicing the lawfulness of processing based on the consent given prior to revocation.

Requests to exercise the above rights may be presented to Alma Mater Studiorum – University of Bologna by contacting dr. Michele Lombardi, at the following address Viale del Risorgimento 2, 40136 Bologna (IT), Tel. +39 051 209 3270, e-mail michele.lombardi2@unibo.it

Lastly, should you believe that the processing of your personal data is in infringement of the provisions of Regulation (EU) 2016/679 or Decree 196/03 and subsequent amendments and additions, you have the right to lodge a complaint with the Italian data protection authority (known as the “Garante per la protezione dei dati personali”), pursuant to Article 77 of the Regulation (UE) 2016/679, or to refer to the appropriate courts (art. 79 of the Regulation).